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Word for mac hotkey to update crosslinks how to#
Word for mac hotkey to update crosslinks code#
Word for mac hotkey to update crosslinks plus#

Note that the style names of Heading 1, Heading 2, …, Heading 9 are language-specific. Headings with the outline level is set to Body Text will not appear in the target list. If you have used other styles for the headings, they will only appear in the heading list if the outline level of each of the headings has been set to one of the levels Level 1-9 in the Paragraph dialog box > Indents and Spacing tab > Outline level field. All paragraphs that are formatted with one of the built-in styles Heading 1-9 are automatically shown in the dialog box. If your document has a number of headings and if all or some of the headings are missing in the dialog box, you need to check the formatting of your document.

You can see that several headings are listed in the For which heading field. In the illustration above, you can see that Heading is selected as the reference type in the Cross-reference dialog box. What to do if headings are missing in the Cross-reference dialog box? On the other hand, the DocTools CrossReferenceManager add-in lets you insert entire cross-reference constructions like "See Section 1.2, "This is the title", page 14" in a single operation. If you want to insert cross-reference constructions like "See Section 1.2, "This is the title", page 14", you will need to type the surrounding text and repeat the steps above three times because you need a cross-reference to three items: The paragraph number (1.2 in the example), the paragraph text ("This is the title" in the example) and the page number (14 in the example). They are used for special purposes and are not covered here. In the Cross-reference dialog box, the Separate numbers with and Include above/below check boxes are enabled under some conditions. The procedure above includes the main steps needed for most cross-references. Note that you must update cross-references yourself if you make changes to the document that influence the cross-reference targets. When you have clicked Insert in the Cross-reference dialog box, a cross-reference field is inserted in your document. The list is empty if no items match the reference type you selected.

In the For which list, select the item the cross-reference must refer to.

Turn on Insert as hyperlink if you want the cross-reference field to function as a hyperlink so users can click or Ctrl-click it to jump to the target.

The items in the list depend on what you selected as the reference type in step 3.

In the Insert reference to list, select what type of content you want the cross-reference to show.

Note that the dialog box shows all types no matter whether there are any targets of the different types in your document.

Word for mac hotkey to update crosslinks plus#

You can select from: Numbered item, Heading, Bookmark, Footnote, Endnote plus caption types depending on which caption labels are available (e.g. In the Reference type list, select the type you want.The following takes place in the Cross-reference dialog box. Note that you will also find the command in Insert tab > Links group: Cross-references. In the Ribbon, select References tab > Captions group: Cross-references.In your document, position the insertion point where the cross-reference is to be inserted.For completeness, here are the steps to follow to insert a cross-reference using the built-in functionality of Word:

Word for mac hotkey to update crosslinks how to#

The purpose of the article is not to go into detail about how to insert cross-references in Word but to explain how cross-references work. In case you want to refer to something in another document, you can create a hyperlink. For example, you cannot insert a cross-reference to a heading that has not yet been added to the document. Note that you can only insert cross-references to content that already exits in the document. For example, a cross-reference field may function as a hyperlink so you can jump directly to the target of the cross-reference by clicking the field.Īs opposed to cross-references you type manually, the great advantage of using cross-reference fields is that you only need to update fields to have the cross-references corrected if you have made changes to the document.

Word for mac hotkey to update crosslinks code#

The field code can also include special information (referred to as switches) that make the field act or look in a special way. The material inserted by cross-reference fields can be text, section numbers, paragraph numbers, caption numbers, caption labels, etc. set of codes that instructs Word to automatically insert material into a document.

Technically, a cross-reference in Word is a field, i.e. In Word, you can insert dynamic cross-references that can be updated if the text you refer to changes. In general, a cross-reference is a note in a text that tells you to look somewhere else in the text for more information.